2022 Conference & Expo

Exhibitor Information

Thursday, October 20, 2022 | 8:30 am - 3:00 pm

The Event Center @iPA, 110 Schanck Road, Freehold, NJ 07728

We look forward to having you for our 2022 Annual Conference & Expo! Please review the information below regarding the release of booth sales BEFORE contacting the CAI-NJ Office, as well as the FAQs.

Should you have any questions, feel free to contact Jaclyn@cainj.org.

Theme

There is a theme every year for our Conference & Expo. Each year the CAI-NJ Conference & Expo Committee chooses a theme for the event. Exhibitors are encouraged to make use of the theme when designing their booths and possibly in their attire.

This year’s theme is “Cultivating Community in The Garden State”. – Embracing all that NJ represents from iconic landmarks, to celebrities, sports teams, entertainment, pop culture, etc.

Booth Pricing

Super: $1,550 (member)/$2,050 (non-member)
Premium Prime: $1,350 (member)/$1,850 (non-member)
Prime: $1,250 (member)/$1,750 (non-member)
Standard: $1,150 (member)/$1,650 (non-member)

As of 5/23/22, 2022 Conference & Expo booths are SOLD OUT!!

Please contact Jaclyn@cainj.org if you would like to be added to the booth wait list.

Exhibitor Schedule

Exhibitor Set-Up
Wednesday, October 19, 2022, 12:00 pm – 5:00 pm

Exhibit Hall Open
Thursday, October 20, 2022, 8:30 am – 3:00 pm

Exhibitor Break Down
Thursday, October 20, 2022, 3:00 pm – 5:00 pm

Exhibitors are not permitted to break down until 3:00 pm and have until 5:00 pm to vacate the premises. Booths must be staffed for the duration of the event.

Welcome to NJ sign-01

Floor Plan

Please note: Floor plan subject to change. Booth contracts may take up to 72 hours to process and to reflect on the floor plan.

Additional Booth Representatives

CAI-NJ will be requesting your company booth representative(s) names in June. We will have a form available to submit your one (1) complimentary representative name and you may purchase additional representatives (if needed) for $25 each. 2022 Ultimate Partners receive unlimited booth representatives.

Exhibitor Manual & Electrical Service Form

All electrical and furnishings requests must be submitted at least 10 business days prior to the event.

Details and form will be available here soon…

Health & Safety

PLEASE NOTE: By registering for this CAI-NJ event, you are agreeing to our COVID Release Waiver. View the release waiver by clicking here.

FAQs

The CAI-NJ Annual Conference & Expo is attended by community association homeowners, including board members and committee members, as well as management companies and community association managers. CAI-NJ members and non-member homeowners and community association managers are welcome to attend. All business partner attendees must be exhibiting to attend the conference and expo.

Exhibitor Set-Up
Wednesday, October 19, 2022, 12:00 pm – 5:00 pm

*PLEASE NOTE: Exhibitors are not permitted to set up on Thursday.

Exhibit Hall Open
Thursday, October 20, 2022, 8:30 am – 3:00 pm

Exhibitor Break Down
Thursday, October 20, 2022, 3:00 pm – 5:00 pm

Exhibitors are not permitted to break down until 3:00 pm and have until 5:00 pm to vacate the premises. Booths must be staffed for the duration of the event.

Super Booths: $1,550 (member); $2,050 (non-member)

Premium Prime: $1,350 (member); $1,850 (non-member)

Prime: $1,250 (member); $1,750 (non-member)

Standard: $1,150 (member); $1,650 (non-member)

*Exhibit booths include one (1) 6”x30” high draped table, two (2) upholstered chairs, one (1) 7” x 44” single line company name sign, one (1) wastebasket. Additional rented items will incur fees. 

Booths will become available based on the schedule above. Be sure to view the floorplan above to see which booths are still available. Booths are sold on a first come first serve basis.

Room A – 9 ft wide x 9 ft deep, except booths 203, 207, 402, & 406 – 12 ft wide x 9 ft deep and Room B and Lobby – 10 ft wide x 8 ft deep.

Exhibits may not protrude, under any circumstances, beyond the space allotted or interfere in any way with traffic to the exhibits of others. All displays must be fully contained within the designated exhibit space and may not obstruct other exhibits. Any activities beyond the normal scope of exhibiting must be pre-approved by CAI-NJ. Failure to do so can lead to further sanctions imposed by CAI-NJ up to and including immediate termination of contract without a refund.

Each booth receives one (1) complimentary registration. You may purchase additional registrations for $25 per exhibitor. Each registration includes one (1) breakfast and one (1) lunch ticket. Ultimate Partners receive unlimited booth representatives at no charge. Please note: at this time, we are not limiting the number of booth reps that can be inside your booth at a given time.

Distribution of samples and souvenirs in a restrained fashion is permitted, provided that there is no interference with other exhibits or aisle movement, and that the samples and souvenirs pertain to, or contribute to the exhibits of the conference. All food or beverages items must be individually wrapped. CAI-NJ may withdraw permission to distribute souvenirs, advertising or other materials it considers objectionable, or which violate the rules of the exhibition hall.

CAI-NJ has a no-tolerance policy regarding “suitcasing,” which describes the practice of non-exhibiting companies or individuals soliciting sales and leads on the trade show floor, in the aisles, or in the lobbies, and/or representing their services or soliciting conference participants for conflicting social activities. Violators of this policy will be ejected from the show and charged the single-booth rate, which must be paid prior to registering as an attendee, exhibitor, or sponsor at any future CAI-NJ programs. CAI-NJ reserves the right to reject any individual or entity’s registration at anytime. CAI-NJ will not be responsible for any/all notification and distribution of exhibitor’s door prizes. Except for emergency and scheduling announcements, no commercial announcements will be made.

Yes, there are sponsorship opportunities available at this event. Please stayed tuned for sponsorship opportunity information coming soon…  

There is a theme every year for our Conference & Expo. Each year the CAI-NJ Conference & Expo Committee chooses a theme for the event. Exhibitors are encouraged to make use of the theme when designing their booths and possibly in their attire.

This year’s theme is “Cultivating Community in The Garden State”. – Embracing all that NJ represents from iconic landmarks, to celebrities, sports teams, entertainment, pop culture, etc.

Cancellation of any portion of this application by the exhibitor will be accepted only at the discretion of CAI-NJ and then, only based upon the following refund schedule:

Notice of cancellation by Monday, September 12, 2022: Refund 50% of Booth Fee.

Notice of cancellation after Monday, September 12, 2022: No Refund.

CAI-NJ may charge an administrative fee of $250.00 for any booth that is canceled and has the right to any liquidated damages resulting from the cancellation of a booth.

The Pre-Conference Reception will be held on Wednesday, October 19, 2022, from 6:00pm to 9:00pm at the Top Golf Suite at iPlay America. All exhibitors are welcome to attend (non-exhibiting companies are not eligible to register). Each exhibiting company will receive one discounted ticket at $50, additional ticket pricing is as follows:

Registration:                      by 10/10/22             10/11/22 – onsite

CAI-NJ Members:             $115                            $130

Non-Members:                 $175                            $200

Please note: Ultimate Partners receive 4 tickets, Elite Partners receive 2 tickets and Premier Partners receive 1 ticket.

Registration information will become available closer to the event.

Once you have read through this webpage, the exhibitor packet and the FAQs section, if you still have questions please contact Jaclyn Oskierko, Director of Conference & Events jaclyn@cainj.org 

Sponsorship Opportunities

Please stayed tuned for sponsorship opportunity information coming soon…