Job Bank

Company: Rossmoor Community Association, Inc.

Position: Executive General Manager

Location: Monroe Township, NJ  

Job Function: Large-Scale Management

Job Type: Full-Time

Minimum Education: BA/BS/Undergraduate

Minimum Experience: 5-7 Years

Description: Rossmoor, a large upscale active adult community, Is seeking to recruit a proven professional to manage all aspects of Its diverse operations. Under the direction of the Board of Governors, responsibilities will include oversight of resident relations, alt general administrative functions and related communications, financial systems, accounting practices and related system of internal controls, audit reviews, banking relations, portfolio management, operational and capital budgeting, information systems and procedures, personnel recruiting and training, various legal matters, all aspects of infrastructure management, and related replacement reserve studies, Including property, plant and equipment, roadways, golf course, pool and other recreational amenities. Outstanding professional and educational credentials required. For more information about the Community, visit our website at www rcainj.com. 

To Apply Contact: Jane Balmer at janebalmer@rcainj.com

Company: Associa

Position: Part Time Admin Assistant

Location: Scotch Plains, NJ  

Come work at Associa! We are an industry leader in community association management and we are looking for a talented administrative assistant to join our team. If you’re serious about your next move, Associa is an excellent place to grow your career.

THIS POSITION IS PART TIME- 30 HOURS PER WEEK (MONDAY-FRIDAY).

To be considered please complete an application on our company website at https://recruiting.adp.com/srccar/public/RTI.home?c=2174407&d=AssociaCareers&r=5000693063406&_fromPublish=true#/

An administrative assistant is responsible providing clerical and administrative support to the lead Community Manager(s). This role acts as the liaison to the lead Community Manager(s) and homeowners primarily, but will also occasionally interact with vendors, board members and committee members, as well as staff at the Associa Client Shared Service Center (CSSC) and within the branch office.

Duties include but are not limited to:

·        Field and respond promptly to the majority of homeowner inquiries via phone, e-mail, work order, letter, and/or in person.

·        Interact with vendors and assist with addressing emergency requests as necessary

·        Update notes within homeowner accounts in C3 (Complete Control of Communities) of all conversations/correspondence with homeowner.

·        Assist in preparing agendas, update management reports, and compile documents and copies for Board meeting packages.

·        Prepare newsletters, flyers, and other various documents to inform homeowners of maintenance service or projects, activities, meetings, etc.

·        Assist in preparing annual disclosure packages, annual meeting notifications, and annual financial statement packages for all homeowners and arrange bulk mailing of same within the time frames set by state statute or governing documents.

·        Assist lead Community Manager in monitoring corporate and client delinquency rates and collections process for account portfolio.

·        Maintain property files and unit files.

·        Assist lead Community Manager with processing new homeowner welcome packets, if applicable.

·        Assist lead Community Manager with issuing of key fobs, pool passes and processing access keys.

·        Assist lead Community Manager with ARB (Architectural Review Board) application processing and perform on-site community inspections as necessary.

·        Assist lead Community Manager with requests for proposals, repair quotes, insurance notification lists.

·        Assist lead Community Manager with update of property fact sheets in C3.

Knowledge & Skills

·        Knowledge of Microsoft Office products (Word, Excel, Outlook, etc.) at a proficient level.

·        Knowledge of general office equipment (copier, fax, phone systems, etc.).

·        Knowledge of typical business correspondence (grammar, structure, punctuation, spelling, etc.) at a proficient level.

·        Knowledge of conflict resolution techniques at a proficient level.

·        Professional communication skills (phone, interpersonal, written, verbal, etc.).

·        Professional customer service skills.

·        Self-motivated, proactive, detail oriented and a team player.

·        Time management and time critical prioritization skills.

Education & Experience:

·        2 – 4 years of directly related or closely related experience

·        Bachelors Degree Preferred

Job Type: Part-time

Company: Associa

Position: Portfolio Community Manager

Location: Fishkill, NY

Come work at Associa!
We are an industry leader in community association management and we are looking for a talented community manager to join our team. If you’re serious
about your next move, Associa is an excellent place to grow your career.

To be considered please complete an application on our company website at https://recruiting.adp.com/srccar/public/RTI.home?c=2174407&d=AssociaCareers&r=5000700683206&_fromPublish=true#/.

The Community Manager is responsible for providing the overall supervision of a community association. The Community Manager interacts with internal and external customers including homeowners, vendors, board members and committee members, as well as staff at the Associa Client Shared Service Center (CSSC) and within the branch office.

Duties include but not limited to:

·
Supervise the
operation and administration of the Association in accordance with management
agreement and the Association’s policies and procedures.

·
Acts as or oversee the
primary liaison with the Association Board of Directors and homeowners as
needed.

·
Perform/Direct
administrative and management duties as requested by the Board of Directors and
in accordance with the management agreement.

·
Ensure Associa
community management tools are being effectively developed and utilized such as
annual calendar, action item list, resolution worksheets, timed agendas, RFP
matrixes, committee charters, procurement procedures, FY operating budget, etc.

·
Review monthly
financial reports and ensure management summary is submitted to the association
Board of Directors.

·
Provide and/or oversee
recommendations to the Association Board of Directors and committees regarding
major capital expenditures as required to maintain the desired community
appearance and operation.

·
Monitor corporate and
client delinquency rates and collections process for account portfolio.

·
Attend Board meetings
per the management agreement and community events as needed.

·
Prepare Board packages
according to established time frames.

·
Ensure Board of
Directors is aware of legal actions involving the Association.

·
Maintain unit and
contract files relating to the operations of the Association.

·
Assist Board of
Directors/ARB with architectural review process and/or routine inspections as
necessary.

·
Responsible for
maintenance of C3 data base, including updating resident information.

·
Responsible for
routine and special project vendor management including procurement as well as
performance evaluation as contracted.

·
Responsible for
oversight of Associa staff as contract provides.

·
Coordinate and/or
oversee inspection of building facilities and/or common area and arrange
appropriate follow up actions as required.

·
Oversee the AP process
in accordance with Associa home office processes and procedures.

·
Other duties as
assigned.

·
Knowledge of Microsoft
Office products (Word, Excel, Outlook, etc.) at a proficient level.

·
Knowledge of
communities/property/real estate and homeowners associations.

·
Knowledge of the role
of the association board, the Community Association Manager, and how those
roles interface with the requests of homeowners.

·
Knowledge of typical
business correspondence (grammar, structure, punctuation, spelling, etc.) at a
proficient level.

·
Knowledge of conflict
resolution techniques at a proficient level.

·
Professional
communication skills (phone, interpersonal, written, verbal, etc.).

·
Professional customer
service skills.

·
Self-motivated,
proactive, detail oriented and a team player.

·
Time management and
time critical prioritization skills.

·
Bachelor’s Degree
Preferred

·
2-5 years of Community
Association experience

Company: Associa

Position: Portfolio Community Manager

Location: Fairfield, NJ

Come work at Associa!
We are an industry leader in community association management and we are looking for a talented community manager to join our team. If you’re serious
about your next move, Associa is an excellent place to grow your career.

To be considered please complete an application on our company website at
https://recruiting.adp.com/srccar/public/RTI.home?c=2174407&d=AssociaCareers&r=5000654110306&_fromPublish=true#/.

The Community Manager is responsible for providing the overall supervision of a community association. The Community Manager interacts with internal and external customers including homeowners, vendors, board members and committee members, as well as staff at the Associa Client Shared Service Center (CSSC) and within the branch office.

Duties include but not limited to:

·
Supervise the
operation and administration of the Association in accordance with management
agreement and the Association’s policies and procedures.

·
Acts as or oversee the
primary liaison with the Association Board of Directors and homeowners as
needed.

·
Perform/Direct
administrative and management duties as requested by the Board of Directors and
in accordance with the management agreement.

·
Ensure Associa
community management tools are being effectively developed and utilized such as
annual calendar, action item list, resolution worksheets, timed agendas, RFP
matrixes, committee charters, procurement procedures, FY operating budget, etc.

·
Review monthly
financial reports and ensure management summary is submitted to the association
Board of Directors.

·
Provide and/or oversee
recommendations to the Association Board of Directors and committees regarding
major capital expenditures as required to maintain the desired community
appearance and operation.

·
Monitor corporate and
client delinquency rates and collections process for account portfolio.

·
Attend Board meetings
per the management agreement and community events as needed.

·
Prepare Board packages
according to established time frames.

·
Ensure Board of
Directors is aware of legal actions involving the Association.

·
Maintain unit and
contract files relating to the operations of the Association.

·
Assist Board of
Directors/ARB with architectural review process and/or routine inspections as
necessary.

·
Responsible for
maintenance of C3 data base, including updating resident information.

·
Responsible for
routine and special project vendor management including procurement as well as
performance evaluation as contracted.

·
Responsible for
oversight of Associa staff as contract provides.

·
Coordinate and/or
oversee inspection of building facilities and/or common area and arrange
appropriate follow up actions as required.

·
Oversee the AP process
in accordance with Associa home office processes and procedures.

·
Other duties as
assigned.

·
Knowledge of Microsoft
Office products (Word, Excel, Outlook, etc.) at a proficient level.

·
Knowledge of
communities/property/real estate and homeowners associations.

·
Knowledge of the role
of the association board, the Community Association Manager, and how those
roles interface with the requests of homeowners.

·
Knowledge of typical
business correspondence (grammar, structure, punctuation, spelling, etc.) at a
proficient level.

·
Knowledge of conflict
resolution techniques at a proficient level.

·
Professional
communication skills (phone, interpersonal, written, verbal, etc.).

·
Professional customer
service skills.

·
Self-motivated,
proactive, detail oriented and a team player.

·
Time management and
time critical prioritization skills.

·
Bachelor’s Degree
Preferred

·
2-5 years of Community
Association experience