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To submit a job post- contact jaclyn@cainj.org

Requirements:

Must be a current member in good standing of CAI-NJ

Job postings will be removed after 30 days

Should include contact information, summary and qualifications

Job Listings

CONSTRUCTION JUNIOR PROJECT LEADER/MANAGER

• Using software to track all job-related functions daily, including: scope of work, change orders, weather, subcontractor attendance, progress, photos, expenses, incidents, weekly reports, and alerting back office when tasks are ready to be invoiced.

• Working with Project Leader to provide a detailed scope of work for every site visit.

• Performing a site visit/walk-through to fully understand the scope of work prior to job start.

• Working with Project Leader in providing to the back office a full list of all job-related equipment and deliveries needed, including but not limited to: containers, lifts, Porta Johns, concrete pours, etc.

• Working with Project Leader to shop materials with 2-3 suppliers for optimal pricing.

• Communicating with the back office when all rental equipment is ready to be picked up.

• Working with Project Leader to coordinate and obtain all necessary permits, markouts, inspections, parking and other signage prior to starting any job.

• Ensuring all permits are posted at job sites prior to beginning work.

• Working with Project Leader to read and understand plans prior to beginning a project to ensure all specifications are met with precision.

• Ensuring that all plans are returned to the back office before and after a job site is active.

• Working with Project Leader to maintain a list of all contacts for each job site, including but not limited to: engineers, property managers, subcontractors, township officials, suppliers and vendors.

• Working with Project Leader to schedule, manage and track all subcontractors to ensure accountability and seamless workflow at every stage – from project planning to project closeout.

• Working with Project Leader to confirm schedules with subcontractors and vendors daily so that all parties and pieces of equipment are on site when anticipated.

• Maintaining strict adherence to OSHA standards and Regal guidelines for site safety and proper PPE for all individuals on each job.

• Working with Project Leader to ensure all subcontractors are meeting/exceeding performance expectations by mandating strict adherence to all plans, scopes, manufacturer’s specifications, codes, change orders and other management directives.

• Immediately communicating any code of conduct concerns or protocol breaches to management.

• Working with Project Leader to obtain written approval for any change order requested by job-site management prior to approving or starting additional work.

• Working with Project Leader to track unused job-site materials and communicating with management plans to store, return or discard.

• Working with Project Leader to ensure all permits are closed out and final inspections scheduled, performed and passed upon job completion

• Enforcing meticulous site cleanliness standards at all times.

• Working with Project Leader to maintain an active inventory of all wardrobe and site-safety equipment.

• Ensuring that all applicable parties – including but not limited to office staff, property manager, engineers, inspectors and subcontractors – are informed of any project schedule delays due to weather or other circumstances at least 24 hours in advance.

• Ensuring effective communication AT ALL TIMES to the office, your supervisor, property manager, engineer, etc.

• Ensuring proficiency in basic Microsoft software, including Word and Excel.

• Maintaining company property, including but not limited to vans, cellphones, laptops and attire.


Apply Below
https://employers.indeed.com/j#jobs/view?id=a90dbf089f12

CONSTRUCTION PROJECT LEADER

OBJECTIVE: The primary responsibilities of this position include, but are not limited to, the following:

• Using Asana to track all job-related functions daily, including: scope of work, change orders, weather, subcontractor attendance, progress, photos, expenses, incidents, weekly reports, and alerting back office when tasks are ready to be invoiced.

• Providing a detailed scope of work for every site visit.

• Performing a site visit/walk through to fully understand the scope of work prior to job start.

• Providing to the back office a full list of all job-related equipment and deliveries needed, including but not limited to: containers, lifts, Porta Johns, concrete pours, etc.

• Shopping materials with 2-3 suppliers for optimal pricing.

• Communicating with the back office when all rental equipment is ready to be picked up.

• Coordinating and obtaining all necessary permits, markouts, inspections, parking and other signage prior to starting any job.

• Ensuring all permits are posted at job sites prior to beginning work.

• Reading and understanding plans prior to beginning a project to ensure all specifications are met with precision. If any items need clarification, it is the Project Leader’s responsibility to communicate this need with management.

• Ensuring that all plans are returned to the back office before and after a job site is active.

• Maintaining a list of all contacts for each job site, including but not limited to: engineers, property managers, subcontractors, township officials, suppliers and vendors.

• Scheduling, managing and tracking all subcontractors to ensure accountability and seamless workflow at every stage – from project planning to project closeout.

• Confirming schedules with subcontractors and vendors daily so that all parties and pieces of equipment are on site when anticipated.

• Maintaining strict adherence to OSHA standards and Regal guidelines for site safety and proper
PPE for all individuals on each job.

• Ensuring all subcontractors are meeting/exceeding performance expectations by mandating strict adherence to all plans, scopes, manufacturer’s specifications, codes, change orders and other management directives.

• Immediately communicating any code of conduct concerns or protocol breaches to management.

• Obtaining written approval for any change order requested by job-site management prior to approving or starting additional work.

• Coordinating job-site safety and planning meetings, equipped with any applicable handouts for parties involved.

• Tracking unused job-site materials and communicating with management plans to store, return or discard.

• Ensuring all permits are closed out and final inspections scheduled, performed and passed upon job completion

• Enforcing meticulous site cleanliness standards at all times.

• Maintaining an active inventory of all wardrobe and site-safety equipment.

• Ensuring that all applicable parties – including but not limited to office staff, property manager, engineers, inspectors and subcontractors – are informed of any project schedule delays due to weather or other circumstances at least 24 hours in advance.

• Ensuring effective communication AT ALL TIMES to the office, your supervisor, property manager, engineer, etc.

• Maintaining and continuing to build client relationships, through active and ongoing communication with property managers and/or associations.

• Ensuring proficiency in basic Microsoft software, including Word and Excel.

• Maintaining company property, including but not limited to vans, cellphones, laptops and attire.


Apply Below
https://employers.indeed.com/j#jobs/view?id=aa4d2e4458ff 

Position: Branch Vice President

Location: Fairfield, NJ

 

Come work at Associa! We are an industry leader in community association management and we are looking for talented and results driven leader to join our team. If you’re serious about your next move, Associa is an excellent place to grow your career.

 

The Vice President is responsible for development and implementation of the strategic vision and planning of a branch. The Vice President assists with the day to day leadership and management and presenting the appropriate image to the public and assisting with the management of short- and long-range goals of the branch. Vice Presidents oversee a variety and sizes of branches with different structures, and, thus, the specific duties and responsibilities will vary. Vice Presidents assist directly the supervision of the branch level management. A Vice President assists with the budget, fiscal management and financial health of the branch.

 

Job Duties and Responsibilities
· Provide leadership and oversight in general operations of the branch.
· Monitor performance of overarching goals and initiatives for the branch.
· Establish positive relationships with stakeholders and other vendors at the branch level.
· Assist with management of strategic planning, business development, and fiscal operations at the branch level.
· Other duties as assigned.

 

Requirements

Knowledge and Skills
· Knowledge of GAAP at a proficient level.
· Knowledge of Microsoft Office products (Word, Excel, Outlook, etc.) at an expert level.
· Knowledge of typical business correspondence (grammar, structure, punctuation, spelling, etc.) at an expert level.
· Professional communication skills (phone, interpersonal, written, verbal, etc.).
· Self-motivated, proactive, detail oriented and a team player.
· Confidentiality and discretion in the performance of all duties and responsibilities.
· Time management and time critical prioritization skills.

Education and Experience
· Bachelor’s Degree Required
· Master of Business Administration Degree Preferred
· 10+ years of directly related or closely related experience
· 7 – 10 years of Management and/or Supervisory experience
· 7 — 10 years of Community Association experience

 

To be considered please complete an application on our company website at https://recruiting.adp.com/srccar/public/RTI.home?c=2174407&d=AssociaCareers&r=5000630600306&_fromPublish=true#/

 

With more than 180 branch offices across North America, Associa delivers unsurpassed management and lifestyle services to nearly five million residents worldwide. Our 10,000+ team members lead the industry with unrivaled education, expertise and trailblazing innovation. For more than 40 years, Associa has provided solutions designed to help communities achieve their vision. To learn more, visit www.associaonline.com.

The Association of Owners is seeking a General Manager for a premier property – Gardens Plaza Condominium. The position is based in Ocean City, NJ. This position requires exceptional property management skills combined with the ability to multi-task on various pursuits. This position will report to the President, The Board of Directors. Background in facilities management is a plus.

 

Located directly on the Ocean City Boardwalk between 3rd and 4th Streets on Park Place in Ocean City, New Jersey. The Gardens Plaza is prime Ocean City real estate and boasts spectacular, panoramic views of the Atlantic Ocean, Ocean City’s beaches, and the Atlantic City skyline. The Gardens Plaza has the amenities found in premier condominium resorts. Our community holds regular social gatherings and holiday parties. Features include a heated swimming pool, 24/7 security, community rooms and reserved parking. Our units are centrally air-conditioned with semi-private balconies in everything from 1 bedroom/1 bath units to 5 bedroom/4 bath penthouse units.

 

Job Responsibilities:

The General Manager is responsible for:

Responsibilities:

Administration:

  1. Maintain complete records on all Association members and lessees including names, addresses, parking and security phone assignments, and other pertinent data necessary to ensure proper communication between management and resident.
  2. Make available the rules and regulations, covenants and restrictions to all residents and ensure that they are adhered to.
  3. Distribute all communication from the Board of Directors (BOD) to Association members
  4. Ensure that all insurance policies are maintained with proper coverage and premiums are paid to date
  5. Oversee the security program to ensure the needs of the association and building are met. This program is to include FOB service at each entrance, monitoring the fire escapes, maintaining an apartment access security program, and providing trained security personnel with surveillance of the condominium property both inside and outside the building.
  6. Keep the BOD informed on all stated duties, and others as required, through a monthly management report and special reports as requested.

 

Accounting:

  1. Oversee the management contract that is responsible for collecting monthly maintenance fees and special assessments
  2. Collect all charges for special services such as: bike fees, move-in fees, etc.
  3. Develop a budget for ensuing year by mid-October of the current calendar year and submit to the BOD and finalize it collaboratively with the BOD by November 15th.
  4. Implement and oversee the operating budget for the fiscal year in  a manner that is conscientious of ways to economize and improve services without additional cost to the association.
  5. In collaboration with the BOD oversee an accounting firm (Janney Montgomery Scott) that will manage high interest accounts of: Reserve Fund and Betterment.

 

 

 

Human Resources:

  1. Interview, select, train and supervise all (full-time and seasonal) employees throughout the year unless the duties are delegated to a department lead.
  2. Conduct annual performance reviews.
  3. Maintain individual employee files
  4. Maintain policy and procedures in accordance with wage and tax laws and all other laws which could affect the employees and association’s operating budget.

 

Environmental Services:

  1. Implement and oversee a weekly program of professional quality cleaning services to maintain the interior and exterior of the building as the premier property in Ocean City.
  2. Through the use of trade journals and OSHA guidelines maintain best practices and use of high-quality products to aid the staff in maintaining the highest level of cleanliness, sanitation and good housekeeping.

 

Maintenance:

  1. Oversee all general maintenance of the building including but not limited to electrical and plumbing systems, fire suppression, air condition ( open and closed) systems, domestic pressure, pool and fountain, pump and filtration systems, masonry, roofing structure,  heating and ventilation, pest control, carpentry and preventive maintenance. This competency will enable the GM to understand problems that could arise with individual units and in the common areas. Understanding the systems and their problems will enable the manger to communicate properly with the maintenance staff, members of the association, contractors, and BOD.
  2. Solicit bids for budgeted contract services and utilize his/her best judgement combined with the BOD in awarding contracts. It is the GM’s responsibility to oversee the proper execution and conditions of the awarded contract/contractor.
  3. Ensure that the condominium is staffed with sufficient and qualified maintenance personnel who can carry out daily required maintenance schedules for the common areas and work orders requested for the apartments. The GM is required to hire and supervise employees who are capable of providing after-hours emergency maintenance to the building’s mechanical and electrical systems and individual apartments.

 

Seasonal Operations:

Oversee the start-up and shut down of all special services to our association members such as: pool operations, bicycle services, exterior gardens and landscaping and supplemental maintenance.

 

Job Requirements:

  • Bachelor’s Degree required, Bachelor’s Degree preferred in Property Management, Business, Management, or Facilities Management.
  • Five to ten years related Hi Rise experience
  • Excellent understanding of NJ condominium rules and regulations.
  • Strong understand the mechanical equipment.
  • Skilled in maintaining effective working relationships with fellow employees, outside agencies and owners.
  • High level of initiative, self-direction and accountability for actions required.
  • Knowledge of financial and budgetary management.
  • Skilled in interpreting policies and procedures.
  • Skilled in analyzing situations, evaluating information, and recommending course of action.

 

Please send cover letter and resume to Lisa MacDonald @ lisakmacdonald@outlook.com. All inquires will be kept in strict confidence