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To submit a job post- contact Brooke@cainj.org

Requirements:

Must be a current member in good standing of CAI-NJ

Should include company, position, location, full time or part time, summary, qualifications and contact information.

Please note: Job postings will be automatically removed after 30 days unless contacted to renew the posting.

Job Listings

About Community Associations Institute- NJ Chapter (CAI-NJ)

CAI-NJ is a 501 (c)(3) membership organization, dedicated to enhancing the quality of community association living through education, legislative advocacy, shared resources and professional development. We also help our members stay abreast of the current news, laws and issues affecting community associations in the State of New Jersey.

Position objective:

The individual in this position assists in the development of successful meetings, special events, training sessions and educational experiences that member companies value and support. The individual carries out routine tasks and responsibilities with minimal supervision. This position requires a team player who is willing to “chip in” wherever is needed and help support the growth and goals of the chapter.

 

Primary duties and responsibilities:

Supports events under the direction of supervisor.

  • Coordinates registrations, input registrations into database, email reminders, accepts and follows up for payments.
  • Responsible for managing all accounts receivable for events and education with regular invoicing procedures. Must be comfortable and adept at handling payment-related calls, demonstrating effective communication skills in addressing financial matters with members.
  • Print and stuff badges for all programs and events. Must be able to effectively use mail merger features.
  • Adheres to project budget for each event, monitors revenue and expenses, and takes corrective action to meet financial goals. May include soliciting event sponsors or delegated responsibilities with appropriate follow- up.
  • Researches and recommends service providers for event needs such as photobooth vendors, entertainment, giveaways, sponsor items, etc.
  • Oversees registration table at events and works with committees to staff. Must handle Onsite registration and payments.
  • Assists in the physical set-up of meeting and event functions and on-site logistics.
  • Attends committee meetings, assists in agenda creation and disbursement. Serves as secondary point of contact for the following committees: Networking Events, Awards, Golf, Conference & Expo.
  • Serves as the Staff Co- Liaison for the FAST (Future All Star Team) Committee supporting them on their event initiatives and philanthropic goals throughout the year.
  • Capable of independently managing and overseeing events in the absence of director, demonstrating a proactive and self-directed approach to ensure seamless execution.
  • Will work to support the initiatives of the Young Professional committee (F.A.S.T.)
  • Post event, unpacking and organizing of supplies. Tracking event attendance.

 

Coordinate the planning and execution of educational programs.

  • Under the direction of supervisor, conducts research on member needs for training, education, and information and identifies appropriate delivery methods.
  • Must be able to manage Zoom based Webinars, setup, and program support.
  • Assists in the selection of speakers and Coordinates speakers needs, requests presentations, email reminders. Requests for material, bios, and facilitation of run of show.
  • Confirms all facilities arrangements as is relates to educational programs, including meeting rooms, meals, sleeping rooms, material orders, etc.
  • Handles Program Accreditation and conducts evaluations of educational programs as well as certificates for continuing education. Must submit attendee lists to the National office.

Secondary duties and responsibilities:

  • Cross trains in a variety of office support
  • Handle incoming phone calls as the first point of contact, should be able to answer common questions, and direct calls to the appropriate team member.
  • Maintains office calendar and ensures that all programs and events are listed properly.
  • Update & review website as needed, and ensure information is accurate.
  • In office meetings: Ensure meeting rooms are set the day before each meeting. Work with the appropriate team member to order any food and beverage needs.
  • Maintain stock for office supplies.
  • Demonstrate proficiency in proofreading, ensuring accuracy and attention to detail in written materials.
  • Serves as a champion of membership, should always be working to create a better membership experience and grow chapter membership and involvement.
  • Other tasks, as assigned by the Executive Director and Director, Conference & Events.

 

Skills, knowledge, and abilities

Please note: This position has been developed to encourage growth provided a solid training foundation. Although the information provided below is important, a candidate who is eager to learn will be successful in this position.

  • Strong organizational skills to handle multiple overlapping activities.
  • Strong problem solving, time management.
  • Attention to detail and ability to create processes that manage Able to establish and meet schedules and deadlines.
  • Proficient communication skills including public speaking, written composition, and computer operation.
  • Practical experience in budgeting, program planning and coordination
  • Able to work with volunteers while maintaining separation of staff and volunteer
  • Able to work independently and effectively as part of a team.
  • Available to travel (some overnight stays required as well as candidate must be available and on-site for early morning or evening activities)
  • Able to professionally represent the association.
  • Able to lift moderately heavy boxes and

 

Minimum requirements

Education:

Bachelor’s degree in business or communication field preferred. Experience may be substituted for education in the primary areas required for the position.

 

Experience:

At least two years of experience in meeting planning and training; association experience helpful, but not required. Experience with Microsoft Office, Adobe Creative Suite, Association Management Systems and Canva is helpful. iMIS Database knowledge is preferred, otherwise training is available.

 

Working environment

Hybrid office environment.

Must be available to attend all organizational events, some will be outside of normal office hours.

 

To apply, please send a cover letter and resume to jaclyn@cainj.org

 

Direct Supervisor: Director, Conference & Events

Classification: full-time, exempt position

Hours: 8:30am to 5:00pm; Monday- Thursday in office; Fridays from home (unless otherwise informed)

Location: Freehold, NJ

Salary: $50,000- $55,000

Benefits: Medical, Dental, Vision Insurance Plans available; Retirement plan with employer contribution, Generous PTO and Holidays; Eligible to work remote on Fridays; Phone subsidy; Business casual dress code; Opportunities for professional development

This position description is not all-inclusive. The Program & Events Coordinator may be required to perform job- related responsibilities and tasks other than those noted here, depending on the needs of the association.

Description

Taylor Management Company is seeking enthusiastic, experienced Community Managers looking to take their careers to the next level! Do you want to make a difference in people’s lives and be part of a company who supports you and your career and provides growth opportunities to succeed?

If you answered YES, we should talk!

Contact us to find out what other opportunities are available – email jobs@taylormgt.com or call 973-267-9000 today!

RCP Management has opportunities for experienced Property Managers! We pay for your industry development; we offer bonuses and reimbursement programs; we offer ongoing training; we have a caring and incredibly supportive team of supervisors and support staff; a generous PTO program; 401(k) with a match; birthdays off; and so much more! 

Qualified and interested candidates should contact Annie Gonzales at agonzales@rcpmanagement.com or 609-683-7980 xt. 133.

Taylor Management is seeking a highly motivated individual to join our team as a General Community Manager. As a leading residential management service provider, our mission is to deliver exceptional management services to our clients throughout New Jersey, New York and Pennsylvania. The successful candidate will join our team of experienced professionals and provide the highest level of management services to tailor each community individually. As the General Community Manager, you will be responsible for overseeing the management and operation of a prestigious Large Scale Community in the heart of Morris County, NJ. You will also play a key role in ensuring that the communities we manage meet the highest standards of excellence.

Responsibilities

  • Develop and maintain relationships with Board Members, Committees and Homeowners, ensuring that their expectations are exceeded at all times.
  • Oversee the day-to-day operations to ensure they are run effectively and in accordance with the governing documents, state laws, and Taylor Management procedures.
  • Prepare and adhere to the association budget, ensuring that financial statements are accurate and timely.
  • Supervise and manage on-site staff and vendors, ensuring they provide exceptional service to the community.
  • Facilitate the review of contracts for services and vendor agreements, ensuring they are in accordance with company policies and procedures.
  • Enforce association rules and regulations and seek resolution for violations.
  • Develop and deliver effective, clear and concise communication to the Board, Committees and Homeowners.
  • Minimum 5 years’ experience in community association management.
  • Knowledge of New Jersey laws governing community association management.
  • Must be proficient in Microsoft Office and the ability to learn new software systems.
  • High School Diploma or equivalent required.
  • College Degree in Business Management, Real Estate Management or related field preferred.
  • CMCA or AMS designation preferred.
  • Excellent verbal and written communication skills with the ability to communicate clearly and effectively with homeowners, vendors, and staff.

If you feel  you are the right candidate, send us an email at Jobs@taylormgt.com or email Lirelle directly at Lirelle@taylormgt.com

Description

Taylor Management Company is seeking enthusiastic, experienced Lifestyle Directors looking to take their careers to the next level! Do you want to make a difference in people’s lives and be part of a company who supports you and your career and provides growth opportunities to succeed?

If you answered YES, we should talk!

Contact us to find out what other opportunities are available – email jobs@taylormgt.com or call 973-267-9000 today!

POSITION SUMMARY:  The part-time Assistant Property Manager is responsible for providing administrative support to the Property Manager for the daily management of the community. Position requires a proactive individual who can effectively communicate with residents and provide the highest level of service.

RESPONSIBILITIES:

  • Provide administrative support to the Property Manager
  • Must be organized and able to multitask
  • Effectively Interact with residents
  • Manage homeowner files and all Association related documents
  • Execute work orders for maintenance staff and contractors and coordinate as needed
  • Periodically Inspect property and report back to the property manager

Skills and Competencies:

  • Minimum 2 years experience property management experience
  • Strong communication skills
  • Proficient in Windows environment
  • Experience with TOPS/COMWEB software a plus
  • Excellent organizational skills, able to work independently

Work Hours and Benefits:

  • 15 hours a week
  • 9 paid holidays
  • Accrued sick leave

Contact Gladys Koechlein at gk@baypointharbour.com

Premier Management Associates is currently recruiting for a Property Administrator for a community located in Jackson, NJ.

We are very aware of the fact that our service deals directly with people’s homes, investments and lifestyles. This year the company is celebrating 50 years in business and have always focused on building a strong, courteous and professional relationship with everyone living in, or connected to, the dynamic of communities we serve. Through superior resident services and the constant attention we give owners and investors, we create value and preserve assets. Currently, we manage a portfolio of over 60 communities in the State of New Jersey and continue to grow.

The Property Administrator is responsible for providing support to the Property Manager in the day to day management of the communities. They will ensure the success of the community by providing the highest level of customer service that we give to all of our communities.

The ideal candidate will have:

  • A minimum of 2 years of Administrative experience
  • Be able to work in an extremely fast-paced environment
  • Must be organized and able to multi-task
  • Excellent customer service skills in order to deal with homeowners, Board members, contractors and property managers
  • Strong communication skills
  • Proficient in windows environment
  • Experience in property management field a plus

Hours Monday – Friday 9am-5pm.

Job Type: Full-time

Salary: $40,000.00 – $45,000.00 per year

Benefits:

  • 401(k)
  • Dental insurance
  • Health insurance
  • Paid time off
  • Vision insurance

Schedule:

  • Monday to Friday

Ability to commute/relocate:

  • Jackson, NJ 08527: Reliably commute or planning to relocate before starting work (Required)

Experience:

  • Administrative: 2 years (Preferred)

Work Location: In person

Contact Ashley Durkin at adurkin@premiermangement.net

  • Are you a high-functioning portfolio manager longing to join the leadership team of a growing, forward-thinking community association management firm?
  • Do you enjoy leading and developing other community association managers?
  • Would you describe yourself as innovative and growth-oriented?

Reliance Property Management Group is a community association management firm that manages homeowner associations and condo associations in New Jersey.  We take pride in caring for the physical and financial health of over 6,000 people’s homes and communities. 

 This position is best suited for a proactive, operations-focused self-starter with deep industry knowledge.  Someone with impeccable integrity that will create a positive vision to inspire and engage our team.

In addition to being a critical thinker and strong problem solver, the ideal candidate must demonstrate:

 

  • A willingness to take responsibility for their own actions and pride in their work,
  • A drive to work through challenges and achieve despite obstacles,
  • Strong relating skills and mastery at cultivating long-term relationships,
  • The ability to drive results by getting it done through people,
  • Strong self-management and organization skills to balance workload, and priorities,
  • A thirst for learning, training, and drive to develop others, and
  • Efficiency with resources, and passion towards process optimization.

Primary Responsibilities:

  • Talent Management
  • Community Association Management and Oversight
  • Capital Projects

Qualifications:

  • High-rise experience: over 6 stories (must have)
  • Five years of homeowner association or condo association management (must have)
  • College degree (preferred)
  • CMCA, AMS, or PCAM (preferred)
  • Reside in New Jersey
  • Able to commute to the greater Jersey City area once per week

Compensation:

  • The salary range for the role starts at $120K per year and can be higher depending on the candidate’s experience and qualifications

*We are an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.

Please send resumes to metissresumes@gmail.com

Associa is rapidly growing and we are seeking talented individuals to join our team. We currently have positions available in North, Central and South Jersey.

If you’re serious about your next move, Associa is an excellent place to grow your career.

If you’re interested in learning more about positions at Associa, email Serjio Garcia at serjio.garcia@associaonline.com

Join their team! – Denali Property Management, Inc. has opportunities for various positions! 

Denali is growing and hiring for the following positions:

  • Property Manager
  • Assistant Property Manager
  • Administrative Assistant
  • Accounting/Bookkeeping

Qualified and interested candidates should send their resumes to jobs@denalipm.com

888-315-7773