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To submit a job post- contact Brooke@cainj.org

Requirements:

Must be a current member in good standing of CAI-NJ

Should include company, position, location, full time or part time, summary, qualifications and contact information.

Please note: Job postings will be automatically removed after 30 days unless contacted to renew the posting.

Job Listings

Taylor Management Company is currently seeking a portfolio manager in our Southern Region.  The ideal candidate will have at least 3 years direct experience as a COA/HOA property manager.

Primary Responsibilities:

Candidate will have knowledge of Governing Documents and provide high level service and management to the assigned communities that make up this portfolio.

  • Meet the needs of the community members and the Board Members
  • Work with, guide and respond to all Board inquiries
  • Attend monthly meetings as necessary
  • Supervise vendors work, including maintenance and repair work.
  • Weekly inspections of the property.
  • Coordinate receipt and review of invoices for services rendered and ensure timely payment.
  • Prepare specifications needed for all services (snow removal, landscaping, irrigation, trash removal insurance, pool, amenities)
  • Manage the bid process, review proposals and provide comparison sheets for board’s consideration.
  • Prepare Board meeting agenda, monthly management report and all other reports required for Board packet and distribute one week in advance of scheduled meeting.
  • Provide high level customer service to homeowners and residents as needed. Assist and respond to their inquiries as needed in a timely manner. (within 24 hours)
  • Be available for emergency calls 24/7.

Education/Experience Requirements:

  • 3 years experience as a Property Manager in a COA/HOA
  • 3 years of customer service with excellent phone etiquette
  • CAI Certification a plus, or a commitment to pursue designations
  • Experienced with computers a must
  • Microsoft Office software knowledge (WORD, Power Point, Excel)
  • Must have effective written and verbal communication skills
  • Must have a positive attitude

Qualified and interested candidates should contact Donna Belkot at dbelkot@taylormgt.com 

Groundskeeper/Maintenance at the most Prestigious Community Llewellyn Park. Established in 1853 and is one of the first planned communities in America. It’s a 425-acre gated residential community of 175 homes. The romantically landscaped residence is listed in the National and State Historic Register. The Park is a true community where neighbors know and socialize with each other, and families stroll on Park streets, just as Llewellyn Haskell envisioned so long ago.

About You

You are an organized, hardworking professional with strong landscaping skills, professional with an attention to detail. You want to join our team for a long-term career engagement to grow professionally alongside the Park.

Qualifications

  • Ability to use general maintenance tools, supplies, and equipment such as, but not limited to, hand tools, pressure washers, blowers, snow and ice removal equipment, etc.
  • Professionalism is a must. You will, on occasion, interact with homeowners
  • Ability to speak English

Requirements

  • Valid Driver’s License
  • 2 Years+ grounds keeping experience
  • Must have some landscaping experience

Qualified and interested candidates should contact Donna Belkot at dbelkot@taylormgt.com 

Taylor Management Company is seeking an experienced Community Manager for an on- site position. Are you looking to take your career to the next level? The ideal candidate will have direct experience managing HOA’s and a CAI designation reflecting your skill-set and training.

Primary Responsibilities: Provide high level support and management to the assigned community. The ideal candidate will work closely with the Board of Directors to address and answer to the needs of the community, meet all the Association and Taylor Management Company requirements of the job and handle the full day-to-day business operations of the Association. Applicant will also manage pools, clubhouse, tennis courts and other recreational amenities.

Requirements

  • MUST have three (3) years or more Community Association Management experience
  • CMCA or higher designation Preferred
  • Excellent computer skills required
  • Excellent Organizational skills
  • Positive attitude
  • Ability to work effectively with a diversity of individuals at all organizational levels
  • Must be an excellent oral and written communicator
  • Must be detailed oriented and have good thinking and problem-solving acumen
  • Must be able to multi-task and work on more than one assignment at a time, effectively and efficiently
  • Must be able to begin the position quickly

Qualified and interested candidates should contact Donna Belkot at dbelkot@taylormgt.com 

Seeking an administrator to work two days a week on site.

Primary Responsibilities:

  • Assist with resident calls and inquiries and respond accordingly or direct to the appropriate party.in a high volume office environment.
  • Provide timely customer service assistance to residents as needed
  • Must possess a pleasant, courteous and professional personality
  • Must have effective written and verbal communication skills
  • Generate detailed service requests and ensure scheduled services are completed in a timely manner

Requirements

  • Must have experience with all Microsoft applications ( word, outlook, excel etc. )
  • Superb organizational skills
  • Effective written and verbal communication skills
  • Strong customer service skills

Qualified and interested candidates should contact Donna Belkot at dbelkot@taylormgt.com 

Beautiful West Orange community in need of a full time administrator who is available to work Monday thru Friday to assist the manager on site.

Primary Responsibilities:

  • Assist with resident calls and inquiries and respond accordingly or direct to the appropriate party in a high volume office environment.
  • Provide timely customer service assistance to residents as needed
  • Must possess a pleasant, courteous and professional personality
  • Must have effective written and verbal communication skills
  • Generate detailed service requests and ensure scheduled services are completed in a timely manner

Requirements

  • Must have experience with all Microsoft applications ( word, outlook, excel etc. )
  • Superb organizational skills
  • Effective written and verbal communication skills
  • Strong customer service skills

Qualified and interested candidates should contact Donna Belkot at dbelkot@taylormgt.com 

Taylor Management Company is currently hiring full-time portfolio managers ! The ideal candidate will have at least 3 years direct experience as a COA/HOA property manager.

Primary Responsibilities:

Candidate will have knowledge of Governing Documents and provide high level service and management to the assigned communities that make up this portfolio.

  • Meet the needs of the community members and the Board Members
  • Work with, guide and respond to all Board inquiries
  • Attend monthly meetings as necessary
  • Supervise vendors work, including maintenance and repair work.
  • Weekly inspections of the property.
  • Coordinate receipt and review of invoices for services rendered and ensure timely payment.
  • Prepare specifications needed for all services (snow removal, landscaping, irrigation, trash removal insurance, pool, amenities)
  • Manage the bid process, review proposals and provide comparison sheets for board’s consideration.
  • Prepare Board meeting agenda, monthly management report and all other reports required for Board packet and distribute one week in advance of scheduled meeting.
  • Provide high level customer service to homeowners and residents as needed. Assist and respond to their inquiries as needed in a timely manner. (within 24 hours)

Education/Experience Requirements:

  • 3 years experience as a Property Manager in a COA/HOA
  • 3 years of customer service with excellent phone etiquette
  • CAI Certification a plus, or a commitment to pursue designations
  • Experienced with computers a must
  • Microsoft Office software knowledge (WORD, Power Point, Excel)
  • Must have effective written and verbal communication skills
  • Must have a positive attitude

Please contact Donna Belkot at dbelkot@taylormgt.com .

Taylor Management Company is currently seeking full-time experienced community managers in the Central area. The ideal applicant will have at least three (3) years experience in residential property management and hold a CMCA designation.

RESPONSIBILITIES

  • Have knowledge of Association’s Governing Documents and legal requirements of a Community Association
  • Inspect grounds and buildings of community on regular basis
  • Work closely and professionally with the Board of Trustees to address the needs of the community
  • Attend monthly meetings with trustees as necessary and prepare monthly Board package, including agenda, and all pertinent reports and data required for the Board to make appropriate decisions
  • Communicates with owners/residents and the board of trustees via written correspondence, telephone, e-mail, and/or any electronic mean available to resolve any administrative issue that may arise.
  • Address unit owner’s inquiries concerning the common areas of the community
  • Coordinate capital projects.
  • Review monthly financial reports and approve for distribution to trustees.
  • Ensure that the association has current, adequate, and periodically reviewed master insurance policy coverage, including replacement cost and directors’ and officers’ liability coverage.
  • Provide excellent customer service and open lines of communication with homeowners and Board members.
  • Manage vendor relationships
  • Review and approve bills for all expenses of the association
  • Ensure that the Condominium Documents are followed and enforce rules and regulations in accordance to the procedures established by the condo documents and the board of trustees
  • Prepare specifications and solicit bids/services from contractors following proper procedure to meet the needs of the condominiums’ regular needs and management projects approved by the board of trustees
  • Maintain all files, records and correspondence in accordance with company procedures and best business practices.
  • Be available for emergency calls 24/7

EDUCATION

CAI credential designation of a CMCA required.

Interested Applicants may contact Donna Belkot at dbelkot@taylormgt.com

REQUIREMENTS

  • Must have a CMCA industry designation,.
  • Must be adaptable/flexible
  • Must be detailed oriented
  • Must be able to multi-task
  • Must be personable, friendly and able to deal with conflict
  • Must have Active Adult experience

Taylor Management Company is seeking a dependable, enthusiastic and creative individual as a FT Lifestyle Director and Assistant Manager to develop and maintain a high-quality enrichment program for our residents and more as well as provide support to the General Manager.

RESPONSIBILITIES (including but not limited to):

  • Responsible for the overall planning and coordinating of social events and programs, community activities, preparations of newsletters and flyers, maintenance of the clubhouse facilities, oversee the daily operations and assist the General Manager as needed. Required to be in office 9:00 am to 5:00 pm Monday through Friday, (plus event hours)
  • Coordinate the meeting calendar and reserve room space as needed.
  • Coordinate event/meeting set up with janitorial staff
  • Maintain trip and activities records
  • Maintain activity, committees, clubs, Clubhouse maintenance and resident unit files
  • Handle clubhouse rentals according to the approved policy
  • Coordinate and oversee recreation instructors and consultants
  • Coordinate the creation, printing and posting of flyers, newsletters and special event invitations
  • Coordinate and send out informational email blasts to the community
  • Maintain and provide a monthly community calendar
  • Welcome incoming residents and provide orientation to the community
  • Attend monthly Master Association Executive Board meeting upon request
  • Assist Property Manager and prepare reports for Board meeting and any other duties assigned to you by the GM
  • Provide a monthly calendar of events for residents and maintain informative and attractive bulletin boards.

Qualifications:

  • Strong sense of customer service
  • Good organizational skills, attention to detail
  • High School Diploma (or equivalent)
  • Must be able to read, write and communicate English fluently
  • Proficient with Microsoft Office

Qualified candidates should contact Donna Belkot at dbelkot@taylormgt.com 

Taylor Management Company is currently seeking a full-time on site manager. The ideal candidate will have at least 3 years direct experience as a COA/HOA property manager.

Primary Responsibilities:

Candidate will have knowledge of Governing Documents and provide high level service and management to the assigned communities that make up this portfolio.

  • Meet the needs of the community members and the Board Members
  • Work with, guide and respond to all Board inquiries
  • Attend monthly meetings as necessary
  • Supervise vendors work, including maintenance and repair work.
  • Weekly inspections of the property.
  • Coordinate receipt and review of invoices for services rendered and ensure timely payment.
  • Prepare specifications needed for all services (snow removal, landscaping, irrigation, trash removal insurance, pool, amenities)
  • Manage the bid process, review proposals and provide comparison sheets for board’s consideration.
  • Prepare Board meeting agenda, monthly management report and all other reports required for Board packet and distribute one week in advance of scheduled meeting.
  • Provide high level customer service to homeowners and residents as needed. Assist and respond to their inquiries as needed in a timely manner. (within 24 hours)

Education/Experience Requirements:

  • 3 years experience as a Property Manager in a COA/HOA
  • 3 years of customer service with excellent phone etiquette
  • CAI Certification a plus, or a commitment to pursue designations
  • Experienced with computers a must
  • Microsoft Office software knowledge (WORD, Power Point, Excel)
  • Must have effective written and verbal communication skills
  • Must have a positive attitude

Interested candidates, please contact Donna Belkot at dbelkot@taylormgt.com

Seeking two full-time Dynamic and Personable Receptionists/Administrators for a busy office in Middlesex County and another opportunity in Ocean County.

These positions will assist in all tasks, and provide excellent customer service to clients and vendors. This candidate will possess strong organizational skills, multi-taking, detail-oriented and excellent phone skills.

This is a full-time position – Monday – Friday, 9am – 5pm.

Reports to the General Manager and/or Taylor Management Company

REQUIREMENTS

  • Excellent written and oral communication skills
  • Friendly and professional at all times
  • Capable of taking ownership, initiative, and personal responsibility for assignments, anticipating needs, carrying projects through to completion with minimal direction
  • Must have moderate Computer skills – Microsoft Office, Word, Excel, email

Description of duties:

  • Maintains Files
  • Interface with and follow-up with some contractors/vendors and Professionals

Association Data and Files

  • Maintain updated data in Taylor’s software
  • Maintain a file for each unit.
  • Receive and respond to homeowner phone calls
  • Maintain a data base of all homeowners including updated phone numbers and email addresses
  • Obtain emergency contact information and updates homeowner files

Customer Service

  • Interact with homeowners in a friendly, professional and helpful manner
  • Communicate with homeowners using excellent written and oral skills

All qualified applicants should contact Donna Belkot at dbelkot@taylormgt.com

Taylor Management Company is seeking Professional and Experienced Managers for Luxury Residential High Rise opportunities in the Gold Coast Region.

Primary Responsibilities: Provide a High Level of Daily Management

Will act as the on-site Managing Agent for the administration, management, and operation of the Condominium according to established and approved Association policies, procedures, and rules and regulations.

Coordinate activities of all Association personnel, vendors, and contractors while responding to the needs of the community, all through the direction of the Board.

Assure that the policies, resolutions and directives of the Board are carried out in a timely manner

Be available to be on call 24/7 to handle all emergencies..

Assist the Board with preparing the annual budget

Review invoices for services rendered and ensure timely payment of such

Prepare specifications for all association required services (trash, insurance, pool, landscaping, irrigation, snow)

Attend all Board meetings

Prepare Board package for meetings, to include a monthly management report and all other reports and materials pertinent for the Board to make decisions. This package must be distributed to the entire board one week in advance of the meeting.

Conduct regular inspections of the property

Maintain a complete system of homeowner files, records, contracts and all association correspondence

Manage the bid process and make recommendation as appropriate to the board.

EXPERIENCE

  • Minimum of three years experience in Residential High Rise COA management
  • CMCA Preferred but not required. Must be willing to commit to obtaining a PCAM, ARM or AMS designation(s)
  • Salary based on level and years of experience in the COA industry

REQUIREMENTS

  • Must have community management experience (COA)
  • Experience working with staff and vendors
  • Strong sense of customer service, with competent communication ability
  • Good organizational skills, attention to detail
  • Must be able to read, write and communicate English fluently
  • Proficient with Microsoft Office (WORD, Excel, Power Point)
  • Effective written and verbal communication skills
  • Excellent overall computer skills
  • Must be enthusiastic and result-driven
  • Must be decisive and resourceful
  • Must be able to demonstrate a positive and friendly attitude at all times
  • Must be able to interact with all types of people

Qualified candidates will contact Donna Belkot at dbelkot@tayormgt.com

Greenbaum, Rowe, Smith & Davis, LLP is an Equal Opportunity Employer and committed to diversity and inclusion in the workplace. Individuals seeking employment at the firm are considered without regard to race, color, religion, sex, sexual orientation, gender identification, national origin, age, marital status, ancestry, physical or mental disability, veteran status, or genetic information, among other protected bases. 

Marketing Associate: Seeking a Marketing Associate to join the Marketing & Business Development Department. The ideal candidate is a highly organized, tech-savvy self-starter who will collaborate with the marketing team to build and strategize new marketing campaigns.

Overview of Ideal Candidate

  • Well-rounded marketing generalist with solid experience in digital marketing and related metrics and analytics
  • Minimum 5 years of experience in a marketing support role
  • Legal, professional services or business services marketing background strongly preferred  
  • Flexible and collaborative mindset, supportive and goal-oriented approach, proactive and committed work ethic.
  • Creative and detail-focused, with strong project management, communication, and interpersonal skills

Key Responsibilities

The Marketing Associate will play an important role in enhancing the capabilities of the firm’s marketing team to support approximately 100 attorneys focused in numerous areas of practice. Working under the direct supervision of the firm’s Director of Marketing and Assistant Director of Marketing, the Marketing Associate will be expected to assume a broad and varied range of marketing tasks as a member of the team, assisting in the implementation of numerous marketing activities, to include:

  • Ongoing research and compilation of marketing and networking opportunities for attorneys
  • Coordination of attorney attendance at externally hosted events, including registrations, approvals, fulfilling requirements of firm sponsorships, other details
  • Coordination of internal or firm-hosted events, including invitations, logistics, other details
  • Coordination of collateral and promotional materials for activities such as marketing events, client pitches, seminars, industry trade shows
  • Coordination of annual holiday e-card distribution
  • Coordination of digital and print ads in media outlets and event programs/journals
  • Collection and interpretation of data/analytics and SEO best practices to enhance digital marketing outreach via email, social media, and content marketing efforts
  • Competitive research including tracking of marketing initiatives of competing firms and creation/monitoring of Google Alerts related to clients, industries, legal issues, practice areas
  • Formatting and distribution of external communications, including announcements and client advisories, via email blast, traditional and social media, content syndication platforms
  • Creation of seminar/webinar presentation materials for attorneys
  • Assisting in compilation of responses to RFPs and RFQs
  • Updating and optimization of content on firm website, including practice area descriptions, attorney bios, notices of speaking engagements and published materials, announcements, and other items
  • Coordination of nominations and submissions to legal ranking lists and directories
  • Coordination of marketing promotional material inventory 

Qualifications

Candidates must be very detail-oriented, have excellent organizational skills, and be able to juggle competing deadlines with strong interpersonal skills to work with multiple team members. They should possess excellent writing/editing skills and ability to communicate persuasively and concisely. They must have the ability to work in a fast-paced environment independently and as part of a highly collaborative team. Candidates should have a professional demeanor.

Technical Skills

MS Word, Excel, Outlook, PowerPoint, Access, Constant Contact, Google Analytics, SEO/SEM

Education/Experience

BS preferred but not required. Prior experience in the field of legal marketing or communications is a plus.

For immediate consideration please submit your resume, which must include a brief summary of marketing experience from prior work history.  All submissions must include job code: MASSOC in the subject line and emailed to hr@greenbaumlaw.comThe annual salary range for this position is $65,000 to $75,000. Offering salary will be based on experience and other job-related factors permitted by law.  Benefits include medical, vision, dental, FSA, life, long term disability insurance, 401K plan, and paid time off policy. Clearance of standard background check required prior to an offer of employment. 

Administrative Hiring Contact: Human Resources
Email:  hr@greenbaumlaw.com

Company: TMK Property Management & Consulting, LLC

Position: Property Administrator, on-site at a large condominium association, full time 9:00 am – 5:00 pm

Location: Plainsboro, NJ

The successful candidate will have proven exceptional customer service skills. They would be responsible for regular auditing of each address within the company software to ensure homeowner compliance in required information. They will set up a comprehensive schedule for date tracking of all required information for communications with the homeowners.

They would be responsible for inspections of all common areas for any maintenance needs or rules infractions as well as inspections of all unit exteriors for violations to the Governing Documents. All obtained information will be carefully documented and entered into the company software with detail and photos and monitored for compliance.

They would be responsible for inspections of all parking lot trash areas for overall cleanliness as well as compliance with correct recycling breakdown and trash disposal. Candidate will communicate with the porter when clean up to these areas is needed. Should violations be identified, they will obtain photo of the label on any box / container and upload photo into company software and advise upper management for homeowner violation issuance.

They will be responsible for meeting with new homeowners for Association pass distribution and logging all passes into both of the company software systems and tracking compliance for any pass that is issued. Anyone that is not in good standing would not be permitted to be issued a pass.

They will be trained in both software systems utilized by TMK (Caliber and Max Pro).

Due to Covid 19, that office remains by appointment only and anyone entering must have a mask on.

Contact: Tricie Kohut, CMCA, AMS, NSA at tkohut@tmkmgt.com

Company: Sterling Property Management

Position: AR/AP Specialist, Part-time, flexible schedule within a M-F, 9-5 timeframe

Location: Hazlet, NJ

We’re looking for a part-time Accounts Receivable/Accounts Payable Specialist that is skilled in Tops Software Platform and Avidxchange Strongroom for bill payment, invoicing, and managing individual association expenses.

Ideally, the candidate should know basic bookkeeping principles and have worked in a property management environment previously.

High School Diploma or advanced degree a plus.

Contact: Karen Arena karen@sterlingpropertymgmt.com